The City of Oakland is currently recruiting to fill a Program Analyst II (Selective Certification - Homeless Outreach & Emergency Response) in the Human Services Department.
This position will oversee and coordinate the City of Oakland's homeless outreach efforts and the homeless emergency response programs including contract for Homeless Mobile Outreach, Winter Emergency Shelter and year-round shelter provider contracts. Under general supervision, performs program planning, research, analysis and development; writes grant proposals and submits applications; implements and monitors programs; prepares reports and drafts proposed programs; performs needs assessment; provides assistance to community organizations, district boards and citizen advisory bodies; provides lead direction to assigned staff; and performs related duties as assigned.
Selective Certification (Homeless Outreach & Emergency Response) This position is being announced in accordance with Section 5.03 of the Civil Service Rules. The eligibility list generated from this announcement will only be used to fill specialized (Homeless Outreach & Emergency Response) positions in the Human Services Department.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:
Translates ideas and concepts into fundable programs or projects; develops strategies to locate funds for programs; coordinates funding requests and contract implementation with public service agencies; arranges supplemental funds and program revisions when needed.
Writes grant proposals and applications; reviews and evaluates grant documents to ensure compliance with grantor and City standards; administers grant programs; develops and monitors required grant procedures.
Acts as program leader, including the planning and implementation of programs, preparing budgets, identifying sources of funds, developing and negotiating contracts, resolving problems and communicating with participants.
Designs, negotiates, and administers contracts with service providers; monitors contracts to ensure compliance; conducts site visits; reviews invoices and recommends payments to contractors and consultants.
Provides staff assistance to citizen advisory bodies, committees and commissions; facilitates meetings of community organizations, district boards, and neighborhood groups relating to the development and implementation of programs;
Writes reports, letters, agendas, and minutes; researches, prepares, and analyzes complex reports.
Makes public presentations relating to assigned programs; prepares written material for public distribution.
Reviews and prepares City Council agenda materials; prepares staff reports.
For Selective Certification - Homeless Outreach & Emergency Response Specialized duties may include, but are not limited to the following:
Oversees service provider contracts for services designed to end homelessness including reviewing and processing pay applications and on-site monitoring..
Interfaces with federal and local agencies to ensure compliance with funding requirements and support collaborative initiatives designed to address homelessness.
Prepares reports, draw down requests and/or grant renewal applications required by local, state and /or federal funders.
Provides oversight and project management for specific projects designed to address homeliness.
Participate in and support regional collaborations.
MINIMUM REQUIREMENTS FOR APPLICATION:
Any combination of experience and education that demonstrates possession of the required knowledge and language is qualifying:
Three years of relevant experience in the particular area of program administration.
Bachelor's degree in business or public administration, social work, behavioral sciences or a related field from an accredited college or university.
Additional Special Qualifications and Experience Required For Selective Certification - Homeless Outreach & Emergency Response: Related Experience Must Include:
Three years of relevant experience of program administration in the areas of homeless outreach, harm reduction, and/or rapid rehousing models.
KNOWLEDGE AND ABILITIES
Considerable knowledge of:
Principles and practices of program management.
Grant writing and reporting procedures.
Working knowledge of:
Federal grant programs including HOPWA, Emergency Solutions Grant and Continuum of Care Program.
Local systems and programs designed to address homelessness.Current best practices in homeless services including harm reduction, housing first and rapid rehousing.
Research and analysis techniques.
Computer applications, including word processing, spreadsheets, databases, and project management.
Community resources and organizations.
Public contact and community relations techniques.
Budget development and administration.
Provide ongoing oversight of hunger/homelessness programs, identify problem areas and engage with Division staff and local providers to address concerns.
Plan, organize, direct and evaluate programs.
Analyze professional reports and implement individualized education plans.
Communicate effectively in writing and orally with the public, including City departments and State agencies.
Interpret federal and state regulations pertaining to block grants.
Work independently and set priorities.
Maintain accurate records; prepare clear, concise reports.
Prepare and administer grants.
Perform project management and supervision.
Conceptualize programs in response to constituent needs and request for proposal requirements; develop appropriate budget, organizational and staffing structures.
Prepare, analyze and interpret complex reports of a general or technical nature.
Establish and maintain positive relationships with both governmental and non-profit agencies, community leaders and program constituents.
Communicate effectively and persuasively in both oral and written form with a diverse group.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.
The Selection Process
Stage I: The first stage in the selection process will consist of a review of each applicant employment application, and supplemental questionnaire for minimum qualifications (weighted pass/fail. Applications submitted without all required materials will not be given further consideration.
Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency and/or veteran points) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III
Stage III: The third stage will consist of a oral examination that may be preceded by a brief written exercise (weighted 100%) and that will test the knowledge, skills and abilities listed in the qualifications section.
The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration.
The City of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity. How to Apply
Apply prior to the closing time of the job announcement and allow at least an hour to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm
If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Department of Human Resources Management, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).
Our on-line application system is provided by NeoGov. If you have problems while applying online, please contact the Help Desk at (877) 204-4442.
You may also call the City of Oakland Department of Human Resources Management at (510) 238-3112 for information.
Date Of Examination:
Week of March 9th Departmental Interviews:
The City of Oakland is an EEO/ADA Employer.
ADVISORIES Immigration and Reform Control Act: In compliance with the Immigration and Reform Control Act of 1986 the City of Oakland will only hire individuals who are legally authorized to work in the United States. Exam Access Accommodation: In compliance with local, state and federal laws and regulations, the City of Oakland will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than five working days after the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to the Department of Human Resources Management, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612-2019 or call (510) 238-3112 or TDD (510) 238-3254.